Staff PC backup and restore tool


This page contains information on how University staff can backup their local data when their University supplied computer is due to be replaced or upgraded.


We provide a PC backup and restore utility which can backup and restore the following data and settings:

  • my Documents folder
  • Internet Explorer favourites
  • desktop icons
  • shared (Network) drive mappings
  • Word Macros installed
  • Outlook data files (address book / personal folders)
  • Outlook signatures
  • additional files and folders

It is recommended that a backup is performed as close as possible to the scheduled upgrade or replacement date. In other words, this should be the last thing you do before the computer is upgraded or replaced.

How to use the PC backup and restore tool
Step 1. Run the tool

You will not be able to run the utility off-campus. The exception to this is if you are logged in remotely via OpenVPN.

Alternatively, on your office computer click Start > Computer > local (\\sernt2) (L:) > EssexPC > double-click BackupPC.exe.

Step 2. Backup your data
  1. You will see the window below, click the Backup option.
  2. A new window (as shown below) shows the list of options that are available for you to backup. Your options may vary from what is shown here.
  3. The basic options are automatically selected, uncheck the tick box for any you do not need.
  4. You may also wish to backup files or folders that are not covered by the basic options, eg you keep your data somewhere other than in the My Documents folder, you can select these by clicking Add Extra Folders and Add Extra Files buttons. Please note you do not need to backup files on shared or network drives ie any that show in Windows Explorer with a title such as "local on 'sernt2' (L:)".
  5. For Where do you want to backup your data to?, select the recommended secure network share.
  6. When you have selected all the data you want to backup, click Start Backup. You will then get a confirmation dialogue box, if you do not need to make any changes then click OK (or if the button is not viewable on the screen, press the Enter key on your keyboard). The backup process will then start.
  7. The process may take some time, depending on how much you are backing up and the age of your computer. You will get a notification box when the process is complete.
Step 3. Restore your data
  1. When you have received your new or upgraded computer, return to this page, or click the link in the confirmation email you received to run the utility again.
  2. Run the utility. This time click the Restore option.
  3. You will be prompted to first run Word and Outlook, which ensures that the restore process works correctly.
  4. In the new window (example below) enter the S number of your old computer, this will be in the confirmation email you received after completing the backup.
  5. Then select the location you backed up to from the drop down list.
  6. Click Restore Data. Your data will then be restored, again this may take some time.
  7. You will get a notification box when the process is complete.

Still need help?

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